Administrator – Church Plant

Location: Hong Kong
Discipline: Administration / Support
Job type: Full Time
Job ref: TVC/ADP/R4G
Published: 10 days ago

​The Vine is a multi-cultural, inter-denominational, vibrant church community-based in the Wan Chai district of Hong Kong. We are both a local and an international family made up of people born and raised in Hong Kong, as well as those who have moved here from other countries.

This is a full-time position with the Yuen Long Church Plant. The candidate will support the daily administrative work of the team, while he/she will have the unique opportunity to be part of joining the adventure of starting a new church. We are looking for a candidate excited to join the team planting a new church in Yuen Long.

The administrator reports to the Church Plant Lead Pastor.

Job Description

• Provide administrative support to the team through a variety of tasks related to church plant
• Arrange meeting and prepare meeting agenda, take minutes of meetings, and follow up on required actions
• Create a database of people joining the church plant. Using Church Suite to create events for the church plant team
• Maintain the tidiness of the church
• Liaise with Vine Internal Booking and Vine Centre Facilities Team about room bookings and set-up for team/event meeting etc.
• Budget monitoring, preparation of reimbursement documentation, preparation for and making financial payments to members in accordance with all policies, keeping an accurate record of all expenditure
• Is required to work off-site

• Responsible for registration, correspondence and administration for trainings, socials, or any ministry-specific events as needed
• Assist ministry leader to manage volunteer rostering and communication as needed.
• Assist ministry leader to create participant materials for meetings, trainings, special events and courses as needed
• Work efficiently with ChurchSuite and Planning Centre Online (PCO) to provide church database support (includes registration, information upkeep, and reporting)
• Liaise with Creative Team to administrate general communications like info sheets, Vine/eNews notices, social media, and any website updates
• Update information about activities on the boards in the church, the website/s, various social media outlets and church database systems
• Support the team in organizing events by preparing the event process /schedules/deadlines, executing checklists, and implementing the events etc.

Job Requirement
• Proactive, self-initiated to work and solve problems with a positive attitude
• Highly attentive to details; able to organise and streamline processes and prioritise issues
• Support multiple tasks and be responsive to task execution in a timely and efficient manner
• Possess a strong sense ofresponsibility together with a high level of integrity and trust.
• Able to work individually and as an excellent team player
• Willing to work on Sundays
• Highly adaptable to a dynamic and fast-paced working environment
• Excellent command of spoken and written in English and Chinese
• Experience with start-up background is a plus

How to apply
Please send your full C.V. and expected salary.
Personal data provided by job applicants will be strictly used for recruitment purpose.