Contract Admin Support – Financial and Reporting

Location Hong Kong
Discipline: Administration / Support
Job type: Part Time
Contact name: Sangeeta Dale

Contact email: sangeeta.dale@cambodianchildrensfund.org
Job ref: CCC/CAS/R4G
Published: 21 days ago

​Cambodian Children’s Fund Hong Kong Limited

“My personal inspiration is the knowledge that the children of our CCF graduates - and the generations that follow - will never know the same poverty and sense of abject hopelessness that their parents endured. The cycle has been broken.” – Scott Neeson – Founder of CCF.

An opportunity to become a valued member of a small team, working together to make a giant impact. This role offers the chance, not only to make a difference, but also to connect right into the hearts and lives of the communities Cambodian Children’s Fund works with.

CCF is an NGO based in HK, fundraising to serve a community of about 3,000 vulnerable families in Cambodia. By providing programmes dedicated to: Community Outreach, Healthcare, Childcare, Career and Life Skills, Education and Leadership; our mission is to turn the country’s most impoverished children into tomorrow’s leaders. www.cambodianchildrensfund.org

This is a part time position (16 hours a week) assisting the CCF Development Director and providing admin support.

Job scope and responsibilities include, but not limited to the following:

Responsibilities:

  • Main point of contact for CCFHK managing enquiries, admin, logistics and related tasks.

  • Board Compliance – Assist with CCF Board Admin duties: Setting up meetings/ calls, taking minutes (quarterly). Collating, managing and submitting docs for required legal or financial matters (ad hoc)

  • Child Sponsorship – Liaise with Child Sponsorship Team for: sponsors, donations, general communications.

  • Salesforce – Manage and update database, including meeting and activities.

  • Set up any new sponsorship records, donations and recurring payments.

  • Reporting, Accountants & Finance

  • Manage and reconcile incomes received from HSBC & Payment Gateways.

  • Work with Accountants on weekly reporting/ updates and details of incomes received (knowledge of Xero a plus)

  • Maintain the subscription payment records and provide reports for fundraising partners.

  • Prepare and issue invoices and sponsorship request and receipt for payment / follow up.

  • Deposit cheque and cash donations.

Minimum Qualifications

  • 2 years of professional experience.

  • Excellent organisational, analytical and time-management skills, as well as an ability to motivate and communicate effectively with other members within the international offices

  • Detail oriented with the ability to continually monitor processes and procedures to optimise effectiveness

  • Motivated individual with the proven ability to work in a fast paced environment and handle multiple projects at one time while meeting demanding deadlines.

  • Ability to work with minimal supervision.

  • Excellent verbal and written English.

  • Willing to work overtime and meet tight deadlines.

  • Fluency in English is a must; fluency in Cantonese is desired.

  • Exceptional communication, interpersonal and presentation skills with an overall positivedisposition.

  • Must possess intermediate level proficiency with Excel, PowerPoint and Word.

  • Knowledge of Salesforce a plus.

  • Salary commensurate with experience.


Please contact CCF Development Director: sangeeta.dale@cambodianchildrensfund.org including your CV and outlining why you would be suitable for this position. CCF is an incredibly rewarding and inspiring place to work, with the chance to participate in truly life changing experiences. This role is for someone who can thrive with multiple complexities and still have room to think!