​Cambodian Children´s Fund is an NGO based in Hong Kong, fundraising to serve a community of about 3,000 vulnerable families in Cambodia. By providing 64 inter-connected programmes dedicated to: Community Outreach, Healthcare, Childcare, Career and Life Skills, Education and Leadership; our mission is to turn the country’s most impoverished kids into tomorrow’s leaders. www.cambodianchildrensfund.org

This is a full time role, providing back office support for the CCF Development Director and assisting in a variety of tasks in fundraising and relationship management, to ensure operational execution. Our office is based in Wan Chai.

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Responsibilities:

Admin 

• Main point of contact for CCFHK.

• Manage enquiries, logistics, office supplies, sundries and related tasks.

• Assist with CCF Board Admin duties: Setting up meetings/ calls, taking minutes (quarterly). Collating and filing and submitting docs for required legal or financial entities (ad hoc).

• Salesforce – Manage database for sponsorship and donation records.

• Produce Weekly & Monthly Sponsorship and Donation Reports for internal distribution.

• Event Support: smaller quarterly events and specifically annual Gala – main CCF event.

• Co-ordinate event marketing collateral and promotional materials – print, digital/ online.

• Liaise with Child Sponsorship Team for: new sponsors, donations, general communication.

• Maintain the subscription payment records for fundraising partners.

• Provide reports on a need basis, for fundraising partners.

• Co-ordinate logistics for trips to PP or for visiting CCF guests.

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Financial

• Manage incomes received (Stripe/ PayPal/ HSBC) and reconcile donations/ sponsorships.

• Monitor collection and follow up of sponsorship payments/ donations.

• Provide Accountants weekly updates and details of incomes received.

• Communicate bi-weekly bank balances to Head of Finance.

• Prepare and Issue invoices and receipts, as and when requested.

• Track and prepare cheques for payment to suppliers.

• Communicate amounts payable via online banking.

• Set up any new sponsors on recurring payments in Stripe, when required. Deposit cheques and cash donations.

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Requirements:

• 2-4 years of professional experience.

• Excellent organisational, analytical and time-management skills, as well as an ability to motivate and communicate effectively with other members within the offices.

• Detail oriented with the ability to continually monitor processes and procedures to optimise effectiveness.

• Motivated individual with the proven ability to work in a fast paced environment and handle multiple projects at one time while meeting demanding deadlines.

• Ability to work with minimal supervision.

• Excellent verbal and written English.

• Willing to work overtime and meet tight deadlines.

• Fluency in English is a must; fluency in Cantonese is desired.

• Exceptional communication, interpersonal and presentation skills with an overall positive disposition.

• Must possess intermediate level proficiency with Excel, PowerPoint and Word.

• Knowledge of Salesforce a plus.

• Salary commensurate with experience.

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Kindly note only shortlisted candidates will be contacted.