Fundraising Officer

Location Hong Kong
Discipline: Administration/Support, Fundraising/Development
Job type: Full Time
Contact name: Sangeeta Dale

Contact email: sangeeta.dale@cambodianchildrensfund.org
Published: about 1 month ago
Startdate: Immediate preferred

Cambodian Children´s Fund is an NGO based in Hong Kong, fundraising to serve a community of about 3,000 vulnerable families in Cambodia. By providing 64 inter-connected programmes dedicated to: Community Outreach, Healthcare, Childcare, Career and Life Skills, Education and Leadership; our mission is to turn the country’s most impoverished kids into tomorrow’s leaders. www.cambodianchildrensfund.org

This is a full time role, providing back office support for the CCF Development Director and assisting in a variety of tasks in fundraising and relationship management, to ensure operational execution. Our office is based in Wan Chai.

Responsibilities:

Admin 

  • Main point of contact for CCFHK.

  • Manage enquiries, logistics, office supplies, sundries and related tasks.

  • Assist with CCF Board Admin duties: Setting up meetings/ calls, taking minutes (quarterly). Collating and filing and submitting docs for required legal or financial entities (ad hoc).

  • Salesforce – Manage database for sponsorship and donation records.

  • Produce Weekly & Monthly Sponsorship and Donation Reports for internal distribution.

  • Event Support: smaller quarterly events and specifically annual Gala – main CCF event.

  • Co-ordinate event marketing collateral and promotional materials – print, digital/ online.

  • Liaise with Child Sponsorship Team for: new sponsors, donations, general communication.

  • Maintain the subscription payment records for fundraising partners.

  • Provide reports on a need basis, for fundraising partners.

  • Co-ordinate logistics for trips to PP or for visiting CCF guests.

Financial

  • Manage incomes received (Stripe/ PayPal/ HSBC) and reconcile donations/ sponsorships.

  • Monitor collection and follow up of sponsorship payments/ donations.

  • Provide Accountants weekly updates and details of incomes received.

  • Communicate bi-weekly bank balances to Head of Finance.

  • Prepare and Issue invoices and receipts, as and when requested.

  • Track and prepare cheques for payment to suppliers.

  • Communicate amounts payable via online banking.

  • Set up any new sponsors on recurring payments in Stripe, when required. Deposit cheques and cash donations.

Requirements:

  • 2-4 years of professional experience.

  • Excellent organisational, analytical and time-management skills, as well as an ability to motivate and communicate effectively with other members within the offices.

  • Detail oriented with the ability to continually monitor processes and procedures to optimise effectiveness.

  • Motivated individual with the proven ability to work in a fast paced environment and handle multiple projects at one time while meeting demanding deadlines.

  • Ability to work with minimal supervision.

  • Excellent verbal and written English.

  • Willing to work overtime and meet tight deadlines.

  • Fluency in English is a must; fluency in Cantonese is desired.

  • Exceptional communication, interpersonal and presentation skills with an overall positive disposition.

  • Must possess intermediate level proficiency with Excel, PowerPoint and Word.

  • Knowledge of Salesforce a plus.

  • Salary commensurate with experience.

Kindly note only shortlisted candidates will be contacted.