Office Admin Manager and Assistant to Executive Director

Discipline: Administration / Support
Job type: Full Time
Contact name: Mrs Selina Lau

Contact email: hr@designtrust.hk
Job ref: DT/OAM/R4G
Published: 20 days ago

Design Trust an initiative of registered charity Hong Kong Ambassadors of Design, an innovative non-profit organization, is seeking for a dynamic, DETAILED oriented, multitasking and organized team member to engage in the smooth operations, admin and office management of all the documentation of the organization, and supporting all day-to-day operations and support to the Executive Director. Candidates should possess the ability to orchestrate schedules and priorities to support the Executive Director and overall administrations and smooth running of the registered charity. More details of the organization https://designtrust.hk/

Responsibilities:

•Work closely with the Executive Director and team members of the organization.

•Responsible for executing all the administration, financial management, and smooth running of the office.

•Ensure daily operations and functions are executed and on time.

•Manage website and archival documentation with appointed external vendors and team.

•Attend all functions as required and provide logistics support for programmes and activities, venue and exhibition support logistics.

•Maintain communication and trusting relationships with both internal and external stakeholders.

•Maintain and update administrative filing in a systematic way, ensuring accuracy and validity of information.

•Keep financial records, performing financial procedures, and maintaining accounting records.

•Develop and maintain effective office systems and supporting efficient running of daily operations.

•Ensure staff handbook is reviewed and updated as required.

•Maintaining personnel records, managing and executing all optimize procedures such as database management.

•Provide services and support to the Executive Director, meetings coordination, such as sponsorship outreach, board meeting minutes to strategy development and personal schedules.

•Coordinate with outside consultants or departments, external vendors and service providers to ensure smooth daily operation.

•Act at all times in a civil manner and shall be punctual, sober, conscientious and loyal in carrying out his/her duties.

•Devote the whole of her time, attention and skill to the duties of his/her office.

Requirements:

•Degree holder.

•At least 5 years of full-tine working experience.

•Ability to build and maintain relationships, proactive and able to work independently. Work efficiently and accurately.

•Ability to work as part of a team, excellent communication, presentation and written skills.

•Proficiency in MS Word, Excel and PowerPoint. Technological adept

•Fluency in spoken and written Cantonese, Mandarin and English.

Applications (including a cover letter, detailed resume, salary requirements, salary history and available start date) via email to: hr@designtrust.hk by 10:00 AM (HKT). Applications Close April 15th 2021. Only selected applicants will be contacted.