Splash is looking for a motivated professional to join our team. This full-time position serves as a central administrative pillar, supporting programmes, operations, and events to ensure seamless day-to-day activities and the successful execution of both classes and fundraising efforts. It is an excellent opportunity for someone eager to gain insight and experience into the internal mechanics of a non-profit organization.

Key Responsibilities

Programme Administration & Coordination

● Scheduling & Venue Liaison: Coordinate scheduling with schools, clubs, and public pools to secure venue bookings and lifeguards for all Splash programmes.

● Participant Management: Assist the Programme Manager with enrolment, registration and communication with participants.

● Coach & Captain Support: Assist with organizing and onboarding volunteer and contracted swim coaches and captains, including managing contracts, training materials, and background checks.

● Data & Evaluation Tracking: Collect and input quantitative and qualitative evaluation data (attendance tracking, participant surveys, assessments) to assist with grant reporting.

● Expense Tagging: Collect and organize invoices related to programme delivery, ensuring they are accurately sorted for the Programme Manager's review.

● General Inquiries: Manage general email account, responding to inquiries and liaising with team members as needed for resolution.

Events, Finance and Operations Support

● Project Tracking: Assist with updating project plans, tracking deadlines and scheduling internal meetings for major events (e.g., Make Waves for Hong Kong, Splash Dash Relay)

● Logistics & Permitting: Assist in executing on-the-ground operations, including permit applications, venue bookings, organizing transport, placing orders and managing event equipment inventory.

● Fundraising Support: Assist in setting up and monitoring event pages on donation platforms; help distribute fundraising toolkits and guides to participants; Prepare and send donation receipts.

● Stakeholder Coordination: Act as a secondary point of contact for event participants, volunteers, corporate sponsors, and external vendors (photographers, videographers, translators).

● Financial Administration: Assist with basic bookkeeping tasks, including compiling receipts, sorting accounts payable/receivable documents, and preparing expense logs for entry into Xero.

● Office Support: Assist with general office administration, including physical inventory and ordering supplies.

Skills & Experience

● 1–3 years of experience in administrative support, project coordination or non-profit operations.

● Exceptional time-management skills with a proven ability to prioritize tasks.

● Strong written and verbal English skills; Cantonese highly desirable.

● Proficiency in Google Workspace (Docs, Sheets, Slides). Familiarity with, or a strong willingness to learn, Salesforce, Xero, and peer-to-peer fundraising platforms.

● A "can-do" attitude and a hands-on approach to troubleshooting on-the-ground logistics during events and programmes.

● Comfortable working in a fast-paced, lean team environment.

● Familiarity with the NGO or social impact sector is helpful but not essential.

● Background in swimming or sports coaching a plus.

● Willingness to work weekends or evenings to support major events or programme launches.

● Eligible to work in Hong Kong.

Compensation/Terms

● Full time position

● Salary commensurate with experience

● Generous holiday allowance

● MPF contributions, medical and dental plans

● Office location in Wong Chuk Hang

Please send a CV with cover note sharing why you are a great fit for this role.

About Splash Foundation

Splash Foundation is a charitable organisation creating opportunities for kids and adults from disadvantaged communities to experience the transformative impact of learning to swim and to enjoy lifelong access to the water.

Our work is centred around three key strategies. We design and deliver free learn to swim programmes that are inclusive, fun and effective. We train, empower and connect people who know how to swim - including our beneficiaries - with people who want to learn. And we build awareness about learning to swim as a life skill and vehicle for personal growth, resiliency, wellbeing and connection.

Our goal is to improve access to swimming, enhance individual wellbeing and ignite long term change in the community. Our beneficiaries include migrant domestic workers and other ethnic minorities, youth and parents from low income families, and youth with special educational needs.

By 2030, Splash Foundation aims to teach 25,000 people how to swim.